What do I need to do when I've found a role?
Once you have selected a potential placement, it’s likely you will need to send information to see your relevant contact so they can:
- determine if the role meets the academic course requirements of your course
- establish if the role meets relevant legislative requirements
- perform a due diligence check to ensure the workplace is safe and complies with equal opportunity legislation.
Once the role has been confirmed you will need to advise your course coordinator of:
- the location, date, time
- the duration (start date, finish date and sessions or hours)
- any payments required
- your supervisor’s contact details
- any academic or non-academic requirements you have/need to fulfil (such as academic prerequisites, police checks, immunisations, etc.) See Important requirements and details.
What documents do I need to sign
- The WIL Agreement which you can download from this link here : https://drive.google.com/drive/folders/0B1HxK-pRhiIRMFBTSGFkMFRaQU0
- Some host organisations need students to sign additional agreements and to take additional steps before their placements can commence. For example, in some environments (including this University) you may need a working with children check; others require a criminal records check or confidentiality agreements. There is no one size fits all. Be sure to ask your host if there's anything that they need before you can commence.
- Intellectual Property. There are different types of documents (including WIL Agreements and Schedules). Your WIL Coordinator will provide you with the correct documentation for you to complete. When you undertake a placement or project, you may produce intellectual property. If you have any questions around the ownership of intellectual property, contact your WIL Coordinator before signing the documentation referred to above.
What is the WIL Agreement
The WIL Agreement is quite brief and sets out the following:
- Whether you will be paid for internship (usually not);
- Your obligations to follow instructions, to comply with organisational rules about workplace behaviour, discipline, occupational health and safety and equal opportunity etc;
- Your obligations to comply with confidentiality privacy and other obligations that are relevant to your activities;
- Acknowledging that you’ve been encouraged to inform both RMIT and the organisation about any disability that might impact your ability to do the work;
- Promising to return all equipment that the organisation provides to you at the end of the WIL activity; and
- Assigning any intellectual property that you create during the internship (other than your own thesis, assignment s or work solely belonging to you) to the organisation that hosts your internship.
- Once we have this we will instigate your enrolment. Because the process is different, students often find that notification of enrolment is much slower than it is for other subjects, but there’s no need to worry about that provided that you’ve received confirmation that you’ve been accepted for enrolment and you’ve provided properly signed documentation.
Confidentiality, ethics and workplace rights
When you undertake a placement or project with industry/community partners, you need to be aware of workplace behaviours and expectations.
- Where you have access to privileged or confidential information during your placement or project, the partner organisation may require that you sign a confidentiality agreement.
- After signing the confidentiality deed, you must not disclose the partner organisation’s confidential information except for the “Approved Purposes” in the confidentiality agreement itself.
- Both students and workplace supervisors are required to abide by their professional association’s regulations and by relevant organisation rules regarding confidentiality.
- You may be asked to sign a specific confidentiality agreement prior to the commencement of the placement.
- Supervisors should orientate you with the relevant information regarding organisation’s confidentiality regulations prior to commencement of the placement.
A number of ethical and professional practice risks may arise when you undertake WIL activities. These include:
- having access to confidential data, research, products and designs;
- interacting with or questioning employees and the public; and
- recording, reporting and sharing information as part of coursework and assessments.
- Matters concerning confidentiality, ethics and workplace rights may be impacted upon by any professional regulatory body you are registered with.
What happens during my placement
Ask questions, talk to others and learn from what others are doing. You may be doing your placement or project on or off campus. If your placement or project is off-campus you will be monitored by an RMIT staff member. These may be physical or remote (by electronic/phone call) visits. These visits could be to assess or support you as well as ensuring that your placement or project is going smoothly. Do bear in mind that both RMIT staff and employers may have time constraints that limit their availability for site visits so make sure you use the time effectively. Visits should not be viewed as something that takes place only in response to problems but as an opportunity to discuss and improve your WIL experience.
Regardless of where you are undertaking your WIL, you should always follow the Student Charter.
Sometimes personal or financial issues can get in the way of your studies. These can be even more challenging while undertaking a placement or project. Discipline or course specific information regarding your placement or project is provided by your School. In the first instance, check your course guide; for further information see contacts.
At RMIT a range of specialist services exist to assist you with issues that may arise: Contact Student Support
- If an incident occurs whilst you undertake placement or project work:
- In an emergency: Call 000 for police, ambulance or fire services .
- If an incident occurs inform your partner organisation and your WIL Course Coordinator.
- If you do not feel comfortable to contact them, contact RMIT’s Safer Community.
What if I need to withdraw?
Concerns about any issues should be addressed at the earliest opportunity. You may withdraw early from your placement or project if you feel unsafe or uncomfortable. Your WIL Coordinator may be advised of these concerns either by you or your partner organisation.
RMIT has the right to withdraw a student from a WIL activity for issues such as:
- consistent failure by the student to perform after guidance has been given.
- a health condition which significantly restricts the ability of a student to comply with the partner organisation’s OHS requirements.
- breaches of legal, professional or ethical codes by the student or partner organisation.
You must not withdraw from your placement or project without sufficient reason. This includes not un-enrolling in your WIL course and not turning up to your placement/agreed project time. You must contact your WIL Coordinator as soon as possible if you have any concerns.
What happens after my placement ends?
After completing your placement or project you will have newly developed skills, professional experience and self-awareness. Being able to write and talk about these professional abilities can help you when seeking employment.The Jobs and Career advice pages can assist you seeking employment with resources showing you how to use the transferable skills gained during your placement or project.
Can I do another placement? Not for credit - you can only do a subject once! But you should continue to find ways to broaden and learn from your experiences.